Monitoring matrix
| No. | Monitoring criterion | Status | Description & comments | Source |
|---|---|---|---|---|
| I. Implementation of the monitored measure | ||||
| 1.1 | Budget funds allocated in the municipality's 2026 budget for implementing the measure | Yes | A total of MKD 330,000 has been allocated for this year, with monthly transfers of MKD 25,000. The centre is equipped with basic equipment and is operational. To date, MKD 150,000 has been transferred to the NGO. | The information was obtained from the local self-government through a freedom of information request. In addition, the NGO ŽENA, which manages the youth centre, provided a written statement confirming that the funds are received regularly and disbursed to the Centre’s coordinator. |
| 1.2 | Public procurements planned and/or carried out in relation to the measure | No | The Municipality has not conducted any public procurement procedure, and the Centre for Public Procurement and General Affairs does not hold any related documentation. No public procurement procedures for the Centre are planned for this period. The annual public procurement plan was also reviewed, and no such procurement was identified. | Verified in the Public Procurement Electronic System. |
| 1.3 | The necessary preconditions for carrying out activities related to the measure are in place (e.g. permits, preparatory activities, staff, etc.) | Yes | Premises have been secured, equipment has been procured, funds have been allocated in the budget, and an NGO and a centre coordinator have been selected. | Photographs of the premises, quarterly reports, and an on-site visit. |
| 1.4 | Concrete activities related to the measure are being implemented | Yes | Basic equipment has been secured, and donations are now being sought to further modernise the facility, including funding for an interactive smartboard, a projector, 20 chairs and furniture. | An application has been submitted to the State Lottery; discussions were held with a municipal employee and a non-governmental organisation. |
| II. Transparency and accountability of the municipality/institution | ||||
| 2.1 | The municipality (i.e. the responsible institution) regularly shares information about the measure on its website and social media | Yes | The Municipality publishes updates on the Youth Centre at least once every three months. During this quarter, the publications focused on the municipal session on youth-related issues. | The Municipality’s website and the Youth Centre’s Facebook page: https://www.delcevo.gov.mk/ and https://www.facebook.com/p/%D0%9C%D0%BB%D0%B0%D0%B4%D0%B8%D0%BD%D1%81%D0%BA%D0%B8-%D0%A6%D0%B5%D0%BD%D1%82%D0%B0%D1%80-%D0%94%D0%B5%D0%BB%D1%87%D0%B5%D0%B2%D0%BE-61587258279290/ |
| 2.2 | The municipality (i.e. the competent institution) responds to requests for public information submitted about the specific measure | Yes | We receive responses to all freedom of information requests submitted to the Municipality of Delchevo. | Responses to requests for public information |
| 2.3 | The municipality (i.e. the responsible institution) shares information about the measure at the request of stakeholders through meetings, interviews, gatherings, etc. | Yes | We maintain regular communication and hold meetings, and the local government consistently responds to freedom of information requests. Eurothink held two meetings with the Youth Council and members of the Youth Assembly. The Youth Centre has also been discussed at all other meetings, alongside issues concerning the challenges faced by young people. | Photographs, meeting minutes, and attendance lists. |
| III. Citizen participation in decision-making | ||||
| 3.1 | Citizens are involved in decisions related to the implementation of the measure | Yes | Young people participated in a Municipal Council session, where they stressed the importance of keeping the Youth Centre operational and proposed establishing a regional youth centre to strengthen youth organisation. Career counselling services are also provided through the Youth Centre. | Photos of events, attendance lists, and Facebook posts: https://www.facebook.com/reel/1491196879734968 and https://www.facebook.com/DelcevoDenes/posts/%D1%84%D0%BE%D1%82%D0%BE%D0%B3%D0%B0%D0%BB%D0%B5%D1%80%D0%B8%D1%98%D0%B0-%D0%BE%D0%B4-%D1%81%D0%B5%D0%B4%D0%BD%D0%B8%D1%86%D0%B0-%D0%BD%D0%B0-%D0%BE%D0%BF%D1%88%D1%82%D0%B8%D0%BD%D0%B0-%D0%B4%D0%B5%D0%BB%D1%87%D0%B5%D0%B2%D0%BE-%D0%B2%D0%BE-%D0%BA%D0%BE%D1%98%D0%B0-%D1%83%D1%87%D0%B5%D1%81%D1%82%D0%B2%D1%83%D0%B2%D0%B0%D0%B0%D1%82-%D0%B8-%D0%BC%D0%BB%D0%B0%D0%B4%D0%B8-/1518481136972988/ |
| 3.2 | Citizens have initiated participation in decisions related to the monitored measure | Yes | The Youth Council initiated a Municipal Council session dedicated to youth issues, held on 18 September. During the session, representatives of institutions were asked questions about employment, the operation of the Youth Centre, and opportunities to expand its activities. The main conclusion was to strengthen communication between young people and institutions through more frequent meetings and the development of additional youth-focused policies. | |
| Citizens were involved in the implementation of the specific measure through: | ||||
| 3.3.1 | Public assemblies, debates and forums | Yes | During the reporting period, young people participated in the session dedicated to youth, as mentioned previously. | |
| 3.3.2 | Possibility of electronic participation via mobile apps, website, online forms, etc. | No | Digital communication is currently not possible because the Smart Delchevo tool is not operational. The project team has experienced this firsthand, both through direct attempts to use the tool and through communication with a municipal official, who confirmed that the municipality had leased sufficient space for its operation. | Project team |
| 3.3.3 | Municipality open days | Yes | Information about designated days for meetings with the Mayor and municipal services has been made publicly available. This information is displayed on the doors of the Information Centre and the municipal security office. | Public notice displayed at the Information Centre |