Monitoring matrix
| No. | Monitoring criterion | Status | Description & comments | Source |
|---|---|---|---|---|
| I. Implementation of the monitored measure | ||||
| 1.1 | Budget funds allocated in the municipality's 2026 budget for implementing the measure | Yes | The 2026 Budget and Programme of the Municipality of Studeničani allocate funds for the construction and reconstruction of local roads. Monitoring will track whether the allocated funds remain under the same budget line, whether adjustments are introduced through a supplementary budget, and whether implementation proceeds according to the planned schedule. | 2026 Budget of the Municipality of Studenichani; Programme of the Municipality of Studenichani; Official Gazette/Municipal Council decision; quarterly project report. |
| 1.2 | Public procurements planned and/or carried out in relation to the measure | Yes | A public procurement procedure has been completed for the measure, and a bidder has been selected. This fulfils an important formal prerequisite for commencing the planned activities. In the coming period, the implementation of the contract, progress of works, and any potential amendments to the public procurement plan will be monitored. | Public Procurement Plan of the Municipality of Studenichani; information published on the Electronic System for Public Procurement (ESJN/E-Procurement); quarterly project report; official note/minutes of communication with the Municipality. |
| 1.3 | The necessary preconditions for carrying out activities related to the measure are in place (e.g. permits, preparatory activities, staff, etc.) | Yes | The main prerequisites for implementing the measure have been secured, including budgetary resources and a completed public procurement procedure with a selected bidder. Monitoring will focus on any additional prerequisites or obstacles arising during on-site implementation, including coordination with other institutions, underground infrastructure, or other technical requirements. | Budget of the Municipality of Studeničani; Public Procurement Plan; information from the Electronic System for Public Procurement (ESJN/E-Procurement); official note/minutes of discussions with the Municipality; quarterly project report. |
| 1.4 | Concrete activities related to the measure are being implemented | Yes | Concrete on-site activities have commenced to implement the measure, including construction works on local road infrastructure. The activities are being carried out in line with the municipal programme. Further monitoring will focus on their scope, progress, quality, and impact on citizens. | Photographs and social media posts published by the Municipality of Studeničani; on-site inspection/monitoring; official note from a discussion with a municipal employee; quarterly project report. |
| II. Transparency and accountability of the municipality/institution | ||||
| 2.1 | The municipality (i.e. the responsible institution) regularly shares information about the measure on its website and social media | No | The Municipality occasionally publishes information on activities related to local roads, particularly through social media. However, these updates are not regular and do not always provide sufficient details on the location, type, progress, value, timelines, or implementation stage. Greater transparency and more regular communication with citizens are needed. | Municipality of Studenichani website; Municipality of Studenichani Facebook page/social media channels; monitoring review of publicly available posts. |
| 2.2 | The municipality (i.e. the competent institution) responds to requests for public information submitted about the specific measure | Yes | According to information provided by the Municipality of Studenichani, at least 2–3 citizen requests for information related to local road infrastructure were received during the current quarter. The requests were answered by email and in writing, without charging any fees. The Municipality does not have a specific fee schedule or regulation governing charges for such information. | Official note/minutes from a discussion with the Municipality of Studenichani; information provided by the Municipality on requests received and the manner in which they were addressed; quarterly project report. |
| 2.3 | The municipality (i.e. the responsible institution) shares information about the measure at the request of stakeholders through meetings, interviews, gatherings, etc. | Yes | The Municipality of Studenichani shared information on the measure through direct communication and meetings with citizens. During a meeting with the local community, initial findings on the construction and rehabilitation of local roads were presented, while the Mayor provided updates on the progress of activities and implementation challenges. | Official note from a discussion with a municipal employee in the Municipality of Studenichani; minutes/report from a meeting with the local community; quarterly project report. |
| III. Citizen participation in decision-making | ||||
| 3.1 | Citizens are involved in decisions related to the implementation of the measure | No | During the quarter, there was insufficient evidence of citizens’ formal involvement in decision-making related to the implementation of the measure. Although communication and meetings with citizens took place, there is no evidence that their views were formally incorporated into the Municipality’s subsequent decisions. | Questionnaires from the meeting with the local community in Studenichani; detailed analysis of 24 questionnaires; official note from a discussion with the Municipality; quarterly project report. |
| 3.2 | Citizens have initiated participation in decisions related to the monitored measure | No | During the current quarter, there is no evidence of formally submitted petitions, citizen initiatives, or requests to participate in decision-making related to this measure. During the project meeting, citizens expressed their views and proposals; however, these did not constitute a formal citizen initiative submitted to the Municipality. | Questionnaires from the meeting with the local community; detailed analysis of 24 questionnaires; official note from a discussion with the Municipality; quarterly project report. |
| Citizens were involved in the implementation of the specific measure through: | ||||
| 3.3.1 | Public assemblies, debates and forums | Yes | On 30 June 2026, a meeting with the local community was held in the Municipality of Studenichani to present the initial monitoring findings on local road infrastructure. Participants included citizens, municipal representatives, the Mayor, and the project team. Discussions covered the need for street rehabilitation, damaged infrastructure, the Municipality’s limited financial resources, and improved coordination with central government and public institutions. A total of 24 questionnaires were collected from participants. | Minutes/report from the meeting with the local community in the Municipality of Studenichani held on 30 June 2026; attendance list; 24 completed questionnaires; photographs of the event; quarterly project report. |
| 3.3.2 | Possibility of electronic participation via mobile apps, website, online forms, etc. | No | During the monitoring period, no dedicated electronic tool, mobile application, web form, or other digital mechanism specifically intended for citizen participation in the implementation of this measure was identified in the Municipality of Studenichani. Citizens may use the Municipality’s general communication channels, but these do not constitute a dedicated mechanism for electronic participation. | Municipality of Studenichani website; official note from a discussion with the Municipality; monitoring review of available electronic tools; quarterly project report. |
| 3.3.3 | Municipality open days | Yes | The Municipality of Studenichani’s website states that citizen reception hours are held on Thursdays. During these sessions, citizens can directly raise questions, report issues, and request interventions related to local infrastructure. In the coming period, monitoring will focus on whether and to what extent issues related to this measure are raised during the open days. | Municipality of Studenichani website; official note from a discussion with a municipal employee; quarterly project report. |