Monitoring matrix
| No. | Monitoring criterion | Status | Description & comments | Source |
|---|---|---|---|---|
| I. Implementation of the monitored measure | ||||
| 1.1 | Budget funds allocated in the municipality's 2026 budget for implementing the measure | Yes | Funding has been secured for several road infrastructure projects under this measure. The contract for the Studeničani–Idrizovo local road amounts to MKD 44,010,165, including VAT. In addition, a roundabout in Morane and a street/bridge in Batinci are being implemented with funding from the Government’s credit line. | Contract No. 11-910/3 dated 30 September 2025; Contract No. 09-1622/1 dated 31 December 2025; Contract No. 11-915/3 dated 1 September 2025; 2026 Budget/Programme. |
| 1.2 | Public procurements planned and/or carried out in relation to the measure | Yes | Public procurement procedures have been completed and contracts awarded to the selected contractors for the projects. The procedure references are as follows: Studeničani–Idrizovo local road – No. 14365/2025; Morane roundabout – No. 15335/2025; and Batinci street/bridge – No. 14443/2025. | Public procurement procedures Nos. 14365/2025, 15335/2025 and 14443/2025; Contracts Nos. 11-910/3, 09-1622/1 and 11-915/3. |
| 1.3 | The necessary preconditions for carrying out activities related to the measure are in place (e.g. permits, preparatory activities, staff, etc.) | Yes | Contracts with contractors, funding, supervision, and the required project documentation have been secured. Works have commenced at several locations and are being monitored through interim payment certificates and supervision reports. | The aforementioned contracts; interim payment certificates; supervision reports |
| 1.4 | Concrete activities related to the measure are being implemented | Yes | Construction works on the Studenichani–Idrizovo local road continued in July 2026. According to the fourth interim payment certificate and the supervision report, 75.22% of the contracted works had been completed as of 31 July 2026. The projects involving the construction of a roundabout in Morane and a street/bridge in Batinci are also ongoing. | Interim Payment Certificates Nos. II–IV for the Studenichani–Idrizovo road project, July 2026; Report accompanying Interim Payment Certificate No. IV, dated 31 July 2026; information provided by the Municipality on ongoing works. |
| II. Transparency and accountability of the municipality/institution | ||||
| 2.1 | The municipality (i.e. the responsible institution) regularly shares information about the measure on its website and social media | Yes | During the quarter, information and photographs concerning the construction and reconstruction of local roads were published on several occasions on the Mayor’s Facebook profile and through the Municipality’s communication channels. | Facebook profile of the Mayor and/or official communication channels of the Municipality of Studenichani – specific posts concerning road infrastructure, July–September 2026. |
| 2.2 | The municipality (i.e. the competent institution) responds to requests for public information submitted about the specific measure | No | No information was obtained, nor was documentary evidence provided to confirm whether any requests for access to public information specifically concerning this measure were submitted and responded to during the quarter. Routine citizen requests and complaints are not treated as requests for access to public information. | Project documentation and communication with the Municipality – no documentary evidence was provided of requests for access to public information specifically related to the measure. |
| 2.3 | The municipality (i.e. the responsible institution) shares information about the measure at the request of stakeholders through meetings, interviews, gatherings, etc. | Yes | The Municipality shared information on the status of road projects through direct communication and discussions with the project team, as well as through public announcements. As part of the monitoring process, information was obtained on the progress of the works and the specific locations involved. | Official note on the discussion with the Municipality of Studenichani, No. 03-99, dated 15 September 2026. |
| III. Citizen participation in decision-making | ||||
| 3.1 | Citizens are involved in decisions related to the implementation of the measure | No | No evidence was provided that citizens were formally involved in decision-making regarding the implementation of road projects during July–September 2026, or that their views were incorporated into formal decisions. | Official note/communication with the Municipality, No. 03-99, dated 15 September 2026; project documentation. |
| 3.2 | Citizens have initiated participation in decisions related to the monitored measure | No | No new formal citizen initiatives, petitions, or requests to participate in decision-making specifically concerning the measure were recorded during the quarter. | Project documentation; communication with the Municipality, No. 03-99, dated 15 September 2026. |
| Citizens were involved in the implementation of the specific measure through: | ||||
| 3.3.1 | Public assemblies, debates and forums | Yes | On 29 September 2026, the Centre for Assistance held a public meeting with 28 participants to discuss the status and implementation of local road infrastructure in Studeničani. Discussions focused on ongoing projects, local road maintenance, and the need for improved signage and road safety. The meeting concluded with an emphasis on the need to continue reconstruction and maintenance works, improve connectivity between settlements, and ensure regular communication with citizens. | Report on the Public Meeting with Citizens. |
| 3.3.2 | Possibility of electronic participation via mobile apps, website, online forms, etc. | No | No dedicated electronic tool, mobile application, or online form was identified to facilitate citizen participation specifically in the implementation of the measure. | Report on the Public Meeting. |
| 3.3.3 | Municipality open days | No | The Municipality has mechanisms in place for receiving and communicating directly with citizens; however, no evidence was provided that an open day specifically addressing the monitored measure was held during this quarter. | Official note No. 03-99, dated 15 September 2026; information on citizen reception arrangements. |