Monitoring matrix
| No. | Monitoring criterion | Status | Description & comments | Source |
|---|---|---|---|---|
| I. Implementation of the monitored measure | ||||
| 1.1 | Budget funds allocated in the municipality's 2026 budget for implementing the measure | Yes | Funds have been allocated under the 2026 Environmental Protection Programme, No. 08-1410/7 of 13 March 2026. Under item 4.1, “Maintenance of Public Cleanliness, Communal Hygiene and Water Supply Systems,” MKD 3,000,000 has been earmarked. The funds have been clearly allocated, and a public procurement procedure has been conducted. No reallocation of funds has taken place to date. | 2026 Environmental Protection Programme, No. 08-1410/7 of 13 March 2026, item 4.1, “Maintenance of Public Cleanliness, Communal Hygiene and Water Supply Systems,” under which MKD 3,000,000 has been allocated. |
| 1.2 | Public procurements planned and/or carried out in relation to the measure | Yes | A public procurement procedure for the removal of illegal dumpsites was conducted through the e-procurement system (e-nabavki@gov.mk). The procedure has been completed, a decision on the selection of the successful bidder has been adopted, and a contract has been signed. DOOEL “Nefi Ik” from Ohrid was selected as the most advantageous bidder. No amendments have been made to the Public Procurement Plan concerning the monitored measure | DECISION |
| 1.3 | The necessary preconditions for carrying out activities related to the measure are in place (e.g. permits, preparatory activities, staff, etc.) | Yes | Throughout the monitoring period, including the second quarter, no specific permit requirements have been identified. A contract has been signed with DOOEL “Nefi Ik” from Ohrid, representing a key prerequisite for implementing the measure. | DECISION |
| 1.4 | Concrete activities related to the measure are being implemented | Yes | According to Decision No. 03-5428/2 of 17 September 2026, in response to the question, “Has the process of cleaning illegal dumpsites in the Municipality of Struga commenced?”, the Municipality of Struga stated that cleanup activities had partially begun, prioritising areas where the need was greatest. However, the response did not specify the locations, the extent of the work completed, or provide further details on the field activities carried out. | DECISION |
| II. Transparency and accountability of the municipality/institution | ||||
| 2.1 | The municipality (i.e. the responsible institution) regularly shares information about the measure on its website and social media | Yes | Regarding the monitored measure, the project team met with the municipal environmental inspectors, who were briefed on the status of illegal dumpsites and the ongoing public procurement procedure. In terms of transparency, no specific social media posts were identified concerning the procedure or the selection of the company. However, a response was received to a previously submitted electronic Request for Public Information, in the form of Decision No. 03-5428/2 of 17 September 2026. | DECISION |
| 2.2 | The municipality (i.e. the competent institution) responds to requests for public information submitted about the specific measure | Yes | During the second quarter, one electronic Request for Public Information was submitted to the Municipality of Struga, and a response was received. The Municipality did not charge for providing the information, which was sent electronically to the project monitor. | DECISION |
| 2.3 | The municipality (i.e. the responsible institution) shares information about the measure at the request of stakeholders through meetings, interviews, gatherings, etc. | Yes | A representative of the Council of the Municipality of Struga shared information on the cleanup of illegal dumpsites at an event organised by KAB Struga for young participants on 23 September 2026. | |
| III. Citizen participation in decision-making | ||||
| 3.1 | Citizens are involved in decisions related to the implementation of the measure | No | Citizens are not involved in decision-making related to the measure. | Project team |
| 3.2 | Citizens have initiated participation in decisions related to the monitored measure | No | No information is available regarding any citizen-led initiative on this issue. During a meeting with the municipal inspectorate, it was noted that the number of illegal dumpsites in the Municipality of Struga had increased; however, no citizen initiatives had been reported. | Conversation with the Mayor’s Chief of Staff. |
| Citizens were involved in the implementation of the specific measure through: | ||||
| 3.3.1 | Public assemblies, debates and forums | Yes | Young people and other participants were actively involved in an event organised by the KAB Association of Struga, together with representatives of the Council of the Municipality of Struga. The event was held on 23 September 2026 and brought together 20 participants: 14 male and 6 female; 13 aged 18–29 and 7 aged over 30. | Information on an event organised by KAB Struga. |
| 3.3.2 | Possibility of electronic participation via mobile apps, website, online forms, etc. | No | No such opportunity has been identified. | Information obtained during the meeting with the Municipal Inspectorate. |
| 3.3.3 | Municipality open days | No | No open day related to the monitored measure was organised by the Municipality during the quarter, and no information on the measure was available. | Information provided by the Municipal Inspectorate. |