Monitoring matrix
| No. | Monitoring criterion | Status | Description & comments | Source |
|---|---|---|---|---|
| I. Implementation of the monitored measure | ||||
| 1.1 | Budget funds allocated in the municipality's 2026 budget for implementing the measure | Yes | According to the 2026 Budget of the Municipality of Studenicani, 2,436,000 denars have been allocated for the maintenance and protection of local roads under a decision adopted by the Municipal Council. During the monitoring period, the implementation of the allocated funds and any amendments introduced through the budget rebalance will be monitored. | Local Roads Program of Studenicani Municipality |
| 1.2 | Public procurements planned and/or carried out in relation to the measure | Yes | The public procurement procedure related to the implementation of the measure has been completed, with FLUID Proekt DOO selected as the bidder. The contract was awarded 2,436,000 denars. During the following monitoring period, the implementation of the contract and the execution of the planned works will be monitored. | Procurement name: For public procurement of works for maintenance of local roads on the territory of Studenicani Municipality under public call no. 06503/2026 |
| 1.3 | The necessary preconditions for carrying out activities related to the measure are in place (e.g. permits, preparatory activities, staff, etc.) | Yes | The necessary preconditions for the maintenance of local roads have been secured: the allocation of budget funds, the public procurement procedure has been completed, and the engagement of a contractor through Framework Agreement No. 09-837/1 of June 1st 2026. No additional obstacles to the regular implementation of the measure have been identified. | No. 09-837/1 01.06.2026 Framework agreement for road maintenance |
| 1.4 | Concrete activities related to the measure are being implemented | No | During the quarterly period, the public procurement procedure was completed and a contract was signed; however, no data or evidence has been provided indicating that field activities related to the implementation of the measure have begun. In the subsequent period, the commencement, type, and scope of the executed works will be monitored. The Mayor’s Facebook page was also analyzed. | https://www.facebook.com/Mr.EjupAbazi |
| II. Transparency and accountability of the municipality/institution | ||||
| 2.1 | The municipality (i.e. the responsible institution) regularly shares information about the measure on its website and social media | No | The Municipality occasionally publishes information on activities related to local road maintenance; however, such posts are not published regularly and do not consistently provide sufficient information on the location, type, and progress of the interventions. Greater transparency and more regular communication with citizens are needed. | https://www.facebook.com/Mr.EjupAbazi |
| 2.2 | The municipality (i.e. the competent institution) responds to requests for public information submitted about the specific measure | Yes | According to information from the Municipality of Studenicani, at least 2 to 3 citizen requests related to the measure were received during the current quarter. The requests were answered free of charge through email and other types of written communication. The Municipality does not have a specific rulebook regulating charges for access to public information. Requests related to maintenance and street interventions are forwarded from the Department of Urbanism to the contractor. | Minutes of a meeting with an employee of the municipality |
| 2.3 | The municipality (i.e. the responsible institution) shares information about the measure at the request of stakeholders through meetings, interviews, gatherings, etc. | Yes | During the quarterly period, the Municipality of Studenicani provided information about the measure through direct communication and a meeting with citizens attended by the Mayor. Information on the progress of implementation, activities, and obstacles faced by the municipality were presented and discussed. | Source of information: Report from the meeting with the Municipality and questionnaires conducted with citizens |
| III. Citizen participation in decision-making | ||||
| 3.1 | Citizens are involved in decisions related to the implementation of the measure | No | During the quarterly period, citizens were not formally involved or consulted in the decision-making process related to the measure. There is no available information indicating that their views and suggestions were considered in the Municipality’s subsequent decisions. | Minutes of conversation with an employee in the municipality |
| 3.2 | Citizens have initiated participation in decisions related to the monitored measure | No | During this quarter, no formal requests, petitions, or citizen initiatives related to the measure were recorded. Citizens have not participated in the decision-making process to date. | Minutes of conversation with an employee in the municipality |
| Citizens were involved in the implementation of the specific measure through: | ||||
| 3.3.1 | Public assemblies, debates and forums | Yes | On June 30th 2026, the organization Center for Assistance organized a meeting with citizens in the Municipality of Studenicani to present the initial findings from the monitoring done on the local road infrastructure. The Mayor attended the meeting, during which citizens raised questions and provided proposals. Further monitoring will assess whether these proposals will be taken into consideration. | Report on meeting conducted |
| 3.3.2 | Possibility of electronic participation via mobile apps, website, online forms, etc. | No | No specific opportunities for electronic citizen participation regarding local road maintenance were provided through mobile applications, web forms, or other electronic tools. No instances of electronic participation were recorded during this quarter. | Visible on the municipality's website, as well as minutes of a conversation with an employee. https://studenicani.gov.mk/ |
| 3.3.3 | Municipality open days | Yes | The Municipality of Studenicani organizes open days on Thursdays, providing citizens with the opportunity to communicate directly with municipal representatives and raise questions related to local road infrastructure. Further monitoring will track the number of participants, submitted requests, and the outcomes of these interactions. | Available as information on the website https://studenicani.gov.mk/ |