Monitoring matrix
| No. | Monitoring criterion | Status | Description & comments | Source |
|---|---|---|---|---|
| I. Implementation of the monitored measure | ||||
| 1.1 | Budget funds allocated in the municipality's 2026 budget for implementing the measure | Yes | The Budget includes funding for the maintenance and repair of local streets. Under framework agreements signed on 1 June 2026, works were carried out and invoiced in August in Studenichani, Morane, and Gorno/Dolno Kolichani. According to information provided by the Municipality, the invoices have been paid. | 2026 Budget; Framework Agreement No. 09-837/1 dated 1 June 2026; two individual contracts for repair works; Interim invoices – August 2026. |
| 1.2 | Public procurements planned and/or carried out in relation to the measure | Yes | The procedures were carried out under a framework agreement, and contracts were signed with FLUID PROEKT DOO. Interim payment certificates were prepared for the completed works. | Framework Agreement No. 09-837/1 dated 1 June 2026; two individual contracts for repair works; Interim payment certificates – August 2026. |
| 1.3 | The necessary preconditions for carrying out activities related to the measure are in place (e.g. permits, preparatory activities, staff, etc.) | Yes | The contractor, contracts, supervision, and funding have been secured. The interim payment certificates for August 2026 confirm that the necessary conditions for implementation were in place and that the works were carried out. | Framework Agreement No. 09-837/1 dated 1 June 2026; two individual contracts for repair works; Interim payment certificates – August 2026. |
| 1.4 | Concrete activities related to the measure are being implemented | Yes | In August 2026, specific repair works were carried out, including pothole repairs in Studenichani and Morane, street reconstruction in Morane, construction of a retaining wall in Gorno Kolichani, and installation of kerbs along the local road to Dolno Kolichani. Interim payment certificates were submitted for the works. According to information provided by the Municipality, the certificates have been paid. | Framework Agreement No. 09-837/1 dated 1 June 2026; two individual contracts for repair works; Interim Payment Certificates – August 2026 (Studenichani–Morane, Morane, Gorno/Dolno Kolichani); information provided by the Municipality confirming payment |
| II. Transparency and accountability of the municipality/institution | ||||
| 2.1 | The municipality (i.e. the responsible institution) regularly shares information about the measure on its website and social media | Yes | During the quarter, information and photographs concerning local streets, repair works, and road infrastructure activities were published on several occasions on the Mayor’s Facebook profile and through the Municipality’s communication channels. | Mayor’s Facebook profile and/or official communication channels of the Municipality of Studenichani – specific posts concerning road infrastructure, July–September 2026 [add the dates and links for 2–3 relevant posts]. |
| 2.2 | The municipality (i.e. the competent institution) responds to requests for public information submitted about the specific measure | No | No information was obtained, nor was documentary evidence provided to confirm whether any requests for access to public information specifically concerning the local road maintenance measure were submitted and responded to during the quarter | Project documentation and communication with the Municipality – no documentary evidence was provided of requests for access to public information specifically related to the measure |
| 2.3 | The municipality (i.e. the responsible institution) shares information about the measure at the request of stakeholders through meetings, interviews, gatherings, etc. | Yes | The Municipality shared information on maintenance activities and interventions through direct communication with the project team and public announcements. Information was obtained on specific locations and the works carried out. | Official note on the discussion with the Municipality of Studenichani, No. 03-99, dated 15 September 2026; contracts/interim payment certificates. |
| III. Citizen participation in decision-making | ||||
| 3.1 | Citizens are involved in decisions related to the implementation of the measure | No | No evidence was provided that citizens were formally involved in making specific decisions regarding the selection and implementation of maintenance interventions during the quarter. | Official note No. 03-99, dated 15 September 2026. |
| 3.2 | Citizens have initiated participation in decisions related to the monitored measure | No | No new formal citizen initiatives, petitions, or requests to participate in decision-making specifically concerning the measure were recorded during the quarter | Project documentation; communication with the Municipality. |
| Citizens were involved in the implementation of the specific measure through: | ||||
| 3.3.1 | Public assemblies, debates and forums | Yes | On 29 September 2026, the Centre for Assistance held a public meeting with 28 participants to discuss the status and implementation of local road infrastructure in Studeničani. Discussions focused on ongoing projects, local road maintenance, and the need for improved signage and road safety. The meeting highlighted the importance of continuing reconstruction and maintenance works, improving connectivity between settlements, and ensuring regular communication with citizens. | Report on the Public Meeting with Citizens |
| 3.3.2 | Possibility of electronic participation via mobile apps, website, online forms, etc. | No | No dedicated electronic tool was identified to facilitate citizen participation specifically in the implementation of local road maintenance and protection interventions. | Municipality of Studeničani website/electronic communication channels; official note No. 03-99, dated 15 September 2026. |
| 3.3.3 | Municipality open days | No | No evidence was provided that an open day specifically addressing the measure was held during the quarter, although regular citizen reception and direct communication channels are in place. | Official note No. 03-99, dated 15 September 2026; information on citizen reception arrangements. |