Monitoring matrix
| No. | Monitoring criterion | Status | Description & comments | Source |
|---|---|---|---|---|
| I. Implementation of the monitored measure | ||||
| 1.1 | Budget funds allocated in the municipality's 2026 budget for implementing the measure | Yes | The initially adopted programme covered five social services. Three were launched in the first quarter, using all initially allocated funds. A budget reallocation approved by the Municipal Council on 30 June 2026 (interrupted session) and continued on 14 July 2026 allocated an additional MKD 2.5 million to implement the remaining two services. The total budget now amounts to MKD 5.5 million. | Minutes of the meeting with Centar Municipality held on 29 August 2026. |
| 1.2 | Public procurements planned and/or carried out in relation to the measure | Yes | On 24 September 2026, a public call was launched following amendments to the Programme and the revised budget, covering two additional social services: | |
| 1.3 | The necessary preconditions for carrying out activities related to the measure are in place (e.g. permits, preparatory activities, staff, etc.) | Yes | During the previous monitoring period (1 April–30 June 2026), all necessary conditions were established to launch three services under the measure. During the current period (1 July–30 September 2026), the measure was amended by a Programme amendment adopted by Centar Municipal Council on 14 July 2026. Implementation arrangements remain unchanged, with services delivered by contracted external operators. The new selection process for service providers is underway. | • Minutes of the meeting with Centar Municipality held on 29 August 2026. |
| 1.4 | Concrete activities related to the measure are being implemented | Yes | The following services are currently being provided under this measure: | • Minutes of the meeting with Centar Municipality held on 29 August 2026. |
| II. Transparency and accountability of the municipality/institution | ||||
| 2.1 | The municipality (i.e. the responsible institution) regularly shares information about the measure on its website and social media | Yes | During this quarter, Centar Municipality’s Facebook page published one update related to the monitored measure, concerning training delivered by the Association of Special Educators and Rehabilitation Professionals to kindergarten staff as part of the early intervention service. The Municipality’s website also published a public call following the addition of two new social services. According to Open the Windows, user-related activities are not publicised due to their sensitive nature | Minutes of the meeting with the Association of Special Educators and Rehabilitation Professionals of the Republic of North Macedonia held on 24 September 2026. |
| 2.2 | The municipality (i.e. the competent institution) responds to requests for public information submitted about the specific measure | No | During the reporting period, no requests for access to public information concerning the monitored measure were recorded. Such requests are generally submitted to Centar Municipality only rarely. In cases where requests for access to public information have been submitted in the past, the Municipality has responded through various communication channels, including email, written correspondence by post, and meetings with the applicants. | • Minutes of the meeting with Centar Municipality held on 29 August 2026 |
| 2.3 | The municipality (i.e. the responsible institution) shares information about the measure at the request of stakeholders through meetings, interviews, gatherings, etc. | Yes | Centar Municipality continued to maintain open communication regarding the monitored measure. During the reporting period, on 29 August 2026, a meeting was held with the monitoring team of the National Network “Women for Women” (NNWW), the Head of the Social Work Department, and several members of the department’s team. The discussion focused on the progress of the measure’s implementation, with the exchange of information continuing via email. | Minutes of the meeting with Centar Municipality held on 29 August 2026 |
| III. Citizen participation in decision-making | ||||
| 3.1 | Citizens are involved in decisions related to the implementation of the measure | Yes | Centar Municipality maintains direct and ongoing communication with both social service providers and service users. The programme was developed in response to the needs of Centar Municipality’s residents, who were directly involved in the process, as noted in the April–June report. | • Email correspondence dated 28 September 2026. |
| 3.2 | Citizens have initiated participation in decisions related to the monitored measure | No | During the reporting period, no petitions or specific civic initiatives related to the measure were submitted. | Email correspondence dated 28 September 2026. |
| Citizens were involved in the implementation of the specific measure through: | ||||
| 3.3.1 | Public assemblies, debates and forums | No | During the reporting period, no dedicated public gathering focused exclusively on the measure was organised. Target groups are informed through direct communication channels within kindergartens and schools, as confirmed by the service providers. | Email correspondence dated 28 September 2026. |
| 3.3.2 | Possibility of electronic participation via mobile apps, website, online forms, etc. | Yes | As noted in the previous reporting period (1 April–30 June 2026), the Municipality provides opportunities for electronic participation and communication through its website and digital channels; however, no dedicated channel is available for the monitored measure. Citizens’ interest in and use of these mechanisms remain low, a trend that applies to municipal programmes in general. | • Minutes of the meeting with Centar Municipality, dated 29 August 2026. |
| 3.3.3 | Municipality open days | No | As reported in the previous reporting period (1 April–30 June 2026), the Municipality does not have a formally designated “open day” during the week. Citizens can contact the relevant municipal departments directly on any working day to request information, ask questions, or seek consultations. No information was received during the current reporting period indicating any change in this practice. | Minutes of the meeting with Centar Municipality, dated 29 August 2026. |
