Monitoring matrix
| No. | Monitoring criterion | Status | Description & comments | Source |
|---|---|---|---|---|
| I. Implementation of the monitored measure | ||||
| 1.1 | Budget funds allocated in the municipality's 2026 budget for implementing the measure | No | In the Municipality of Tearce's response dated 03.06.2026, it was stated that the funds for the cleaning and maintenance of illegal dumpsites are provided for in the Municipality's Budget under the programme "Other Municipal Services and Maintenance of Public Green Areas." However, the relevant budget documents were not provided, the specific budget line was not identified, and the amount allocated specifically for the cleaning of illegal dumpsites was not disclosed. Furthermore, no information | Email response from the Municipality of Tearce, dated 03.06.2026, to the email of 29 May entitled "Request for Additional Information Regarding the Monitoring of Municipal Measures in the Municipality of Tearce," sent by Vlora Akiki. Notes from the meeting with representatives of the Municipality of Tearce. Facebook post – Informative meeting with the Mayor of the Municipality of Tearce |
| 1.2 | Public procurements planned and/or carried out in relation to the measure | No | By the end of the reporting period, no information or documentation had been provided regarding planned or implemented public procurement procedures for the cleaning and rehabilitation of illegal dumpsites. The Municipality stated that these activities are carried out in accordance with its financial and operational capacities, in cooperation with the municipal public utility company and the relevant institutions; however, it did not clarify whether any public procurement procedure had been used | Email response from the Municipality of Tearce, dated 03.06.2026, to the email of 29 May entitled "Request for Additional Information Regarding the Monitoring of Municipal Measures in the Municipality of Tearce," sent by Vlora Akiki. Notes from the meeting with representatives of the Municipality of Tearce. Facebook post – Informative meeting with the Mayor of the Municipality of Tearce No publicly available information was found on either the Municipality's official website or its official Facebook pages. |
| 1.3 | The necessary preconditions for carrying out activities related to the measure are in place (e.g. permits, preparatory activities, staff, etc.) | No | The Municip. of Tearce has identified 12 illegal dumpsites in several settlements, including Neproshten (1), Leshka (1), Slatina (2), Tearce (2), Prshevc (1), and Gllogje (1). Two dumpsites have been partially rehabilitated, while the remaining locations are awaiting intervention. Detailed information on the action plan, timelines, budget, responsible operator, and implementation arrangements is unavailable. Relevant environmental programme and 2026 Budget doc. are expected after verification. | Email response from the Municipality of Tearce, dated 03.06.2026, to the email of 29 May entitled "Request for Additional Information Regarding the Monitoring of Municipal Measures in the Municipality of Tearce," sent by Vlora Akiki. Notes from the meeting with representatives of the Municipality of Tearce. Facebook post – Informative meeting with the Mayor of the Municipality of Tearce |
| 1.4 | Concrete activities related to the measure are being implemented | Yes | According to the Municipality of Tearce, two illegal dumpsites have been partially rehabilitated, while the remaining sites are scheduled for future interventions. The Municipality also reported clean-up interventions in Prshevce and Dobroshte, carried out in cooperation with the respective Local Community. However, comprehensive information is still lacking regarding the dates of the interventions, the expenditures incurred, the quantity of waste removed, the rehabilitation methods applied, the responsible teams, and the results achieved at each location. | Email response from the Municipality of Tearce, dated 03.06.2026, to the email of 29 May entitled "Request for Additional Information Regarding the Monitoring of Municipal Measures in the Municipality of Tearce," sent by Vlora Akiki. Public posts by the Mayor of the Municipality of Tearce regarding the cleaning of illegal dumpsites in Prshevc and Dobroshte. Information on the cleaning of drainage channels along the main road Information on the cleaning of the illegal dumpsite in the village of Prsevce Information on the cleaning of the illegal dumpsite in Dobrosht |
| II. Transparency and accountability of the municipality/institution | ||||
| 2.1 | The municipality (i.e. the responsible institution) regularly shares information about the measure on its website and social media | No | The Municipality of Tearce and the Mayor have published information on the cleaning of illegal dumpsites, drainage channels, and public spaces, including activities in Prshevce and Dobroshte. However, information on budgets, expenditures, operators, procurement procedures, and rehabilitation results remains limited. Four related posts were published on the Mayor’s official Facebook page during the reporting period. | Official Facebook page of the Municipality of Tearce. Public posts by the Mayor of the Municipality of Tearce. Email response from the Municipality of Tearce, dated 03.06.2026, to the email of 29 May entitled "Request for Additional Information Regarding the Monitoring of Municipal Measures in the Municipality of Tearce," sent by Vlora Akiki. Public posts by the Mayor of the Municipality of Tearce regarding the cleaning of illegal dumpsites in Prshevce and Dobroshte. Information on the cleaning of drainage channels along the main road Information on the cleaning of the illegal dumpsite in the village of Prshevce Information on the cleaning of the illegal dumpsite in Dobroshte |
| 2.2 | The municipality (i.e. the competent institution) responds to requests for public information submitted about the specific measure | No | During the reporting period, no formal request for access to public information was submitted regarding this measure. The Municipality provided an informative response via email on 03.06.2026; however, this does not constitute a response to a formal request submitted under the Law on Free Access to Public Information | Email response from the Municipality of Tearce, dated 03.06.2026, to the email of 29 May entitled "Request for Additional Information Regarding the Monitoring of Municipal Measures in the Municipality of Tearce," sent by Vlora Akiki. |
| 2.3 | The municipality (i.e. the responsible institution) shares information about the measure at the request of stakeholders through meetings, interviews, gatherings, etc. | Yes | The Municipality participated in an introductory meeting with the project team and submitted a written response on 03.06.2026. Information was provided regarding 12 illegal dumpsites, their locations, and the partial rehabilitation of two dumpsites. However, budget documents, an activity plan, and details regarding the expenditures incurred are still lacking. | Email response from the Municipality of Tearce, dated 03.06.2026, in response to the email of 29 May entitled "Request for Additional Information Regarding the Monitoring of Municipal Measures in the Municipality of Tearce," sent by Vlora Akiki. Notes from the meeting initiated by the project team members with representatives of the Municipality of Tearce. Facebook post – Informative meeting with the Mayor of the Municipality of Tearce |
| III. Citizen participation in decision-making | ||||
| 3.1 | Citizens are involved in decisions related to the implementation of the measure | No | By the end of the reporting period, no formal consultations with citizens were identified regarding the prioritisation of illegal dumpsites, the planning of clean-up activities, or the allocation of funds for this measure. There is no evidence that citizens have participated in dInformation from the project team. | Review of the Municipality's official website and the official Facebook pages of the Municipality and the Mayor.ecision-making related to the implementation of these activities. |
| 3.2 | Citizens have initiated participation in decisions related to the monitored measure | No | By the end of the reporting period, no documented requests, petitions, or initiatives from citizens specifically related to the cleaning of illegal dumpsites were identified. During the following period, the possibility of mapping problematic locations and monitoring citizens' requests submitted to the Municipality and the Inspectorate will be considered. | Information from the project team. Review of the Municipality's official website and the official Facebook pages of the Municipality and the Mayor. |
| Citizens were involved in the implementation of the specific measure through: | ||||
| 3.3.1 | Public assemblies, debates and forums | No | By the end of the April–June 2026 reporting period, no forums, public debates, or public meetings specifically organised to inform and engage citizens in the cleaning and rehabilitation of illegal dumpsites were identified. | The official website of the Municipality of Tearce Information from stakeholders (meetings with stakeholders, representatives from Renascentia, CED, and residents of the villages of Prshevce and Dobroshte). |
| 3.3.2 | Possibility of electronic participation via mobile apps, website, online forms, etc. | No | No online forms, applications, or other electronic tools for reporting illegal dumpsites and involving citizens in the prioritisation process were identified. The Municipality publishes information through social media, but it does not provide a clear electronic mechanism for reporting and tracking cases. | The website and social media platforms of the Municipality of Tearce. Website of the Municipality of Tearce |
| 3.3.3 | Municipality open days | No | By the end of the reporting period, no open days organised by the Municipality were identified where the measure related specifically to the cleaning and rehabilitation of illegal dumpsites was discussed. | The website and social media platforms of the Municipality of Tearce. Website of the Municipality of Tearce |