Monitoring matrix
| No. | Monitoring criterion | Status | Description & comments | Source |
|---|---|---|---|---|
| I. Implementation of the monitored measure | ||||
| 1.1 | Budget funds allocated in the municipality's 2026 budget for implementing the measure | No | The Programme allocates MKD 100,000 to this measure. Following the budget reallocation, the overall Equal Opportunities Programme was reduced by MKD 1,000,000. However, it remains unclear whether, and by how much, funding for this specific measure was reduced, as well as the amount still allocated. The Municipality confirmed that it would cover 70% of the costs, with medical practices contributing the remaining 30%. | • Official Gazette of Gostivar Municipality No. 14, dated 29 December 2025. |
| 1.2 | Public procurements planned and/or carried out in relation to the measure | No | There have been no changes since the previous quarterly reporting period (1 April–30 June 2026). The measure is not implemented through public procurement or a public call, but has been continuously implemented for approximately seven years, in accordance with the Programme. The same information was reiterated at the meeting held on 29 September 2026 | Minutes of the meeting with a representative of Gostivar Municipality held on 29 September 2026. |
| 1.3 | The necessary preconditions for carrying out activities related to the measure are in place (e.g. permits, preparatory activities, staff, etc.) | Yes | Preparatory consultations have been held with medical practices to assess needs and the number of female patients. Due to rising examination costs, the Municipality is expected to cover 70% of expenses, with medical practices contributing the remaining 30%. An event is planned for mid-October as part of “Pink October,” a month dedicated to raising awareness and promoting the fight against breast cancer. | Minutes of the meeting with a representative of Gostivar Municipality held on 29 September 2026. |
| 1.4 | Concrete activities related to the measure are being implemented | No | As of the meeting held on 29 September 2026, no activities had commenced to implement the measure. Activities related to the measure are planned for October 2026. | Minutes of the meeting with a representative of Gostivar Municipality held on 29 September 2026. |
| II. Transparency and accountability of the municipality/institution | ||||
| 2.1 | The municipality (i.e. the responsible institution) regularly shares information about the measure on its website and social media | No | During the reporting period, no information on the measure was found on the Municipality’s official website. Representatives of breast cancer advocacy organisations reported difficulties accessing information, particularly on social media, often having to contact municipal staff directly. According to the field survey, 83.9% of respondents had not noticed any information, announcements or activities related to free mammography screenings in the previous three months. | • Official website of Gostivar Municipality: https://gostivari.gov.mk/042/mk/pocetna |
| 2.2 | The municipality (i.e. the competent institution) responds to requests for public information submitted about the specific measure | No | The Municipality is open to cooperation and provides information upon request from interested stakeholders. On 29 September 2026, a meeting was held with representatives of the National Network “Women for Women,” during which information about the measure was shared. Following an additional request, a written response was also provided by email. | • Minutes of the meeting with a representative of Gostivar Municipality held on 29 September 2026. |
| 2.3 | The municipality (i.e. the responsible institution) shares information about the measure at the request of stakeholders through meetings, interviews, gatherings, etc. | Yes | The Municipality is open to cooperation and shares information upon request from interested stakeholders. On 29 September 2026, a meeting was held with representatives of the National Network “Women for Women,” during which information about the measure was shared. Following a further request, the Municipality also provided a written response by email. | Minutes of the meeting with a representative of Gostivar Municipality, dated 29 September 2026. |
| III. Citizen participation in decision-making | ||||
| 3.1 | Citizens are involved in decisions related to the implementation of the measure | No | According to information provided by the Municipality, the measure is developed through consultations with healthcare practices to assess needs and determine the number of female patients. However, it was not confirmed whether citizens and civil society organisations (CSOs) participated in these consultations. During the meeting with When in Trouble and members of the “Borka” association, the women emphasised that they had not been consulted during the preparation of the measures and that the support they receive does not adequately address their needs. | • Minutes of the meeting with a representative of Gostivar Municipality, dated 29 September 2026. |
| 3.2 | Citizens have initiated participation in decisions related to the monitored measure | No | During the reporting period, no information was received regarding requests for meetings or consultations, petitions, civic initiatives, or other forms of citizen participation related to the measure. The monitoring process also identified no other forms of proactive citizen engagement in the measure’s implementation. | Minutes of the meeting with a representative of Gostivar Municipality, dated 29 September 2026. |
| Citizens were involved in the implementation of the specific measure through: | ||||
| 3.3.1 | Public assemblies, debates and forums | Yes | During the reporting period, no information was received regarding public gatherings, debates, or forums organised by the Municipality specifically in relation to the measure. Activities related to the measure are planned for October. | • Minutes of the meeting with a representative of Gostivar Municipality, dated 29 September 2026. |
| 3.3.2 | Possibility of electronic participation via mobile apps, website, online forms, etc. | No | No new information on electronic citizen participation related to the measure has emerged since the previous quarterly report (1 April–30 June 2026). No data were obtained on the use of mobile applications, electronic forms, or other digital participation mechanisms related to free mammography screenings. | • Minutes of the meeting with a representative of Gostivar Municipality, dated 29 September 2026. |
| 3.3.3 | Municipality open days | No | There has been no change in the information reported for the previous reporting period (1 April–30 June 2026). It remains unclear whether the Municipality organises open days, and no information was received during the reporting period about an open day related to the monitored measure. | Minutes of the meeting with a representative of Gostivar Municipality, dated 29 September 2026 |