Monitoring matrix
| No. | Monitoring criterion | Status | Description & comments | Source |
|---|---|---|---|---|
| I. Implementation of the monitored measure | ||||
| 1.1 | Budget funds allocated in the municipality's 2026 budget for implementing the measure | Yes | The 2026 Budget and Environmental Programme of the Municipality of Bitola allocate funds for the implementation of both measures. MKD 1,500,000 has been earmarked for the development of a Green Development Strategy, while MKD 3,000,000 has been allocated for the installation of underground communal waste containers. The measures aim to expand and improve green spaces and enhance waste management. | Environmental Programme of the Municipality of Bitola for 2026 Explanatory Note to the 2026 Budget of the Municipality of Bitola |
| 1.2 | Public procurements planned and/or carried out in relation to the measure | Yes | The development of the Greenery Development Strategy is planned through public procurement, but no published tender notice has been identified. Regarding the underground waste containers, Tender Notice No. 13542/2026, published on 30 July 2026, was cancelled on 24 August 2026 because no bids or acceptable bids were submitted. The repeated tender, No. 15260/2026, published on 3 September 2026, was cancelled on 21 September 2026, with no reason specified. | Annual Public Procurement Plan of the Municipality of Bitola for 2026 |
| 1.3 | The necessary preconditions for carrying out activities related to the measure are in place (e.g. permits, preparatory activities, staff, etc.) | Yes | For July–September 2026, the Municipality of Bitola stated in response No. 11-95/1 that implementation of the measure is expected; however, no specific activities or public procurement notice for the Green Development Strategy were recorded. Regarding underground containers, public utility company Komunalec – Bitola confirmed in response No. 03-368/1 that the necessary prerequisites had been met. Tender Notices Nos. 13542/2026 and 15260/2026 were published, but both procedures were cancelled. | Response to Freedom of Information Request No. 11-95/1 received from the Municipality of Bitola Response to Freedom of Information Request No. 03-368/2 received from Public Utility Company Komunalec Public Procurement Notice No. 13542/2026 Notice of Cancellation of a Public Procurement Procedure Public Procurement Notice No. 15260/2026 |
| 1.4 | Concrete activities related to the measure are being implemented | No | During July–September 2026, no specific implementation activities were recorded for the “Green Development Strategy” measure. Although implementation is planned through public procurement, no tender notice or other preparatory or operational activities related to developing the Strategy were recorded during the period. For the “Installation of Underground Communal Waste Containers” measure, public procurement procedures were initiated. Thus, activities remained at the procurement stage, with no on-site implementation recorded during the reporting period. | Electronic Public Procurement System (EPPS) – Tender Notice No. 13542/2026 dated 30 July 2026 and Notice of Cancellation of a Public Procurement Procedure EPPS – Tender Notice No. 15260/2026 dated 3 September 2026 Response to Request for Access to Public Information No. 11-95/1, Municipality of Bitola Response to Request for Access to Public Information No. 03-368/2, Public Utility Company Komunalec – Bitola |
| II. Transparency and accountability of the municipality/institution | ||||
| 2.1 | The municipality (i.e. the responsible institution) regularly shares information about the measure on its website and social media | No | During July–September 2026, no information on the implementation of the measures was identified on the official websites or social media channels of the Municipality of Bitola and the public utility company Komunalec – Bitola. No information was published on activities undertaken, public procurement procedures, their cancellation, or the current implementation status of either of the two monitored measures. | Official website of the Municipality of Bitola Official website of the public utility company Komunalec – Bitola Facebook page of the Municipality of Bitola Facebook page of the public utility company Komunalec – Bitola Facebook profile of Toni Konjanovski Instagram profile of Toni Konjanovski |
| 2.2 | The municipality (i.e. the competent institution) responds to requests for public information submitted about the specific measure | Yes | During the period July–September 2026, the competent institutions responded to the submitted requests for free access to public information and provided the requested information. | Official responses to requests for free access to public information from the Municipality of Bitola (No. 11-95/1) and the Public Utility Company Komunalec – Bitola (Request No. 03-368/1 and Response No. 03-368/2). |
| 2.3 | The municipality (i.e. the responsible institution) shares information about the measure at the request of stakeholders through meetings, interviews, gatherings, etc. | No | During the period July–September 2026, no specific activities were held during which information regarding the measure was shared. | Project team |
| III. Citizen participation in decision-making | ||||
| 3.1 | Citizens are involved in decisions related to the implementation of the measure | No | During the period July–September 2026, no formal public consultations were recorded as part of the decision-making process concerning the development of the Green Development Strategy and the installation of underground municipal waste containers. Likewise, no information was available indicating that citizens had been directly consulted on the identification of specific activities or the implementation arrangements for these measures. | - Minutes No. 1 of 18 June 2026 from the introductory meeting with the Head of the Urban Planning and Environmental Protection Department. |
| 3.2 | Citizens have initiated participation in decisions related to the monitored measure | No | No specific citizen initiatives, petitions, requests, or other forms of engagement through which citizens sought direct involvement in decision-making concerning the two monitored measures were recorded. | Project team |
| Citizens were involved in the implementation of the specific measure through: | ||||
| 3.3.1 | Public assemblies, debates and forums | No | During the reporting period, July–September 2026, no public gatherings, debates, or forums were recorded through which citizens were directly involved in the implementation of the monitored measures. | Website of the Municipality of Bitola |
| 3.3.2 | Possibility of electronic participation via mobile apps, website, online forms, etc. | No | During the reporting period, July–September 2026, no specific opportunities for electronic citizen participation in relation to the two monitored measures were identified. No online forms, surveys, consultations, mobile applications, or other digital tools enabling citizens to submit their opinions and proposals or participate directly in the implementation of the measures were identified on the websites or through other digital channels of the competent institutions | Website of the Municipality of Bitola |
| 3.3.3 | Municipality open days | No | For the period from July to September 2026, there is no information available regarding an open day dedicated to the monitored measures—an event where citizens could have learned about their implementation, engaged in discussions with representatives of the relevant institutions, or submitted their own opinions, proposals, and remarks. | Website of the Municipality of Bitola |