Monitoring matrix
| No. | Monitoring criterion | Status | Description & comments | Source |
|---|---|---|---|---|
| I. Implementation of the monitored measure | ||||
| 1.1 | Budget funds allocated in the municipality's 2026 budget for implementing the measure | Yes | The project is included in the relevant programme and budget documents. Its total estimated value is approximately EUR 25 million, with multi-year government funding planned. | 2026 Budget/Programme of the Municipality of Chair; Government of the Republic of North Macedonia, 61st Session, Item 45. |
| 1.2 | Public procurements planned and/or carried out in relation to the measure | No | Some of the prerequisites have been met, including the financial framework and advanced project documentation. However, as the public procurement procedure had not commenced by the end of the quarter, not all prerequisites can be considered fulfilled | Minutes/Official Note dated 25 September 2026; review of the Public Procurement Plan/Electronic System for Public Procurement (ESPP). |
| 1.3 | The necessary preconditions for carrying out activities related to the measure are in place (e.g. permits, preparatory activities, staff, etc.) | No | Some of the prerequisites have been met, including the financial framework and advanced project documentation. However, as the public procurement procedure had not commenced by the end of the quarter, not all prerequisites can be considered fulfilled. | Minutes/Official Note dated 25 September 2026; 2026 Budget; Government of the Republic of North Macedonia, 61st Session, Item 45. |
| 1.4 | Concrete activities related to the measure are being implemented | No | As of 30 September 2026, no major construction works had been recorded on site. The project remains in the preparatory and documentation phase. | Site inspection/photo documentation; minutes/official note dated 25 September 2026. |
| II. Transparency and accountability of the municipality/institution | ||||
| 2.1 | The municipality (i.e. the responsible institution) regularly shares information about the measure on its website and social media | No | During the quarter, no regular and continuous publication of information on the project’s progress was identified on the official website or social media channels. While individual updates were available, there was no consistent reporting on the different implementation stages. | Official website and social media channels of the Municipality of Chair – review for July–September 2026. |
| 2.2 | The municipality (i.e. the competent institution) responds to requests for public information submitted about the specific measure | No | No information was obtained, nor was documentary evidence provided to confirm whether any requests for access to public information specifically concerning this measure were submitted and responded to during the monitoring period. | Project documentation and communication with the Municipality – no documentary evidence was provided of requests for access to public information specifically related to the measure. |
| 2.3 | The municipality (i.e. the responsible institution) shares information about the measure at the request of stakeholders through meetings, interviews, gatherings, etc. | Yes | At the meeting held on 25 September 2026, representatives of the Municipality of Čair shared information on the current status of the project, the finalisation of the documentation, and the next anticipated steps. | Minutes of the meeting held on 25 September 2026; official note provided by an anonymous source, dated 25 September 2026. |
| III. Citizen participation in decision-making | ||||
| 3.1 | Citizens are involved in decisions related to the implementation of the measure | No | No evidence was provided that citizens were formally involved in making specific decisions regarding the project or that their views were incorporated into formal decisions. | Minutes of the meeting held on 25 September 2026; participant questionnaires |
| 3.2 | Citizens have initiated participation in decisions related to the monitored measure | Yes | According to the survey conducted among citizens, 17.4% stated that they had personally submitted a proposal, request, or initiative related to parking. The analysis also showed that 92% were fully or partially familiar with the planned measures, while only 32% believe that the Municipality provides sufficient information to citizens. | Participant questionnaires dated 25 September 2026 – responses to the question on whether participants had personally submitted a proposal, request, or initiative. |
| Citizens were involved in the implementation of the specific measure through: | ||||
| 3.3.1 | Public assemblies, debates and forums | Yes | On 25 September 2026, the Centre for Assistance organised a community meeting in the Municipality of Čair, attended by citizens and municipal representatives. Findings concerning the underground parking garage at Skenderbeg Square and additional parking solutions were presented, followed by discussions on the shortage of parking spaces and garage capacity, traffic congestion, and communication with citizens. A total of 25 participant questionnaires and 23 evaluation questionnaires were collected. The meeting highlighted the need for increased parking capacity, more regular public information, and continued direct dialogue with citizens. | Agenda, attendance list, questionnaires, and photo documentation from 25 September 2026. |
| 3.3.2 | Possibility of electronic participation via mobile apps, website, online forms, etc. | No | No dedicated electronic form, application, or online tool was identified to facilitate citizen participation specifically in the implementation of the project. | Official website of the Municipality of Čair; verification with the Urban Planning Department. |
| 3.3.3 | Municipality open days | No | During the monitoring period, no evidence was provided that the Municipality of Čair organised an open day to discuss the specific measure. An older announcement regarding open days does not constitute evidence of an activity carried out in 2026. | Official website of the Municipality of Čair – verification. |