Monitoring matrix
| No. | Monitoring criterion | Status | Description & comments | Source |
|---|---|---|---|---|
| I. Implementation of the monitored measure | ||||
| 1.1 | Budget funds allocated in the municipality's 2026 budget for implementing the measure | Yes | According to the response received to the request for access to public information, 335,030 denars have been allocated in the municipal budget for this measure. An order was issued to the Ministry of Urbanism to initiate the procedure for inclusion in the Detailed Urban Plan (DUP). Additionally, meetings were held with the Ministry regarding the inclusion of the measure in the General Urban Plan (GUP). | Request for public information, Written response from Local Self-Government, meeting with the Ministry of Urbanism. The request for urbanization was submitted on June 5, 2026, the response was received on June 15, 2026. A request for the Mayor's presentation was sent on June 5, 2026, the response was received on June 16, 2026. |
| 1.2 | Public procurements planned and/or carried out in relation to the measure | Yes | A public procurement procedure for urbanization is planned. The procedure has not formally commenced yet and is expected to begin in the upcoming period. Additionally, two business forums will be organized in the following period to gradually prepare construction companies for future engagement. | Presented by the Mayor to the public, and a written response was also received. |
| 1.3 | The necessary preconditions for carrying out activities related to the measure are in place (e.g. permits, preparatory activities, staff, etc.) | Yes | An amount of 335,030 denars has been allocated in the budget. Confirmations were received from the Ministry of Urbanism regarding entry and inclusion of the measure in the General Urban Plan (GUP). An order was also issued to initiate the procedure within the Detailed Urban Plan (DUP). The Mayor made a public commitment on the Municipality’s website and stated that he is personally engaged with the project and will regularly provide updates on its progress. | Response to the request for public information, meetings with the Ministry of Urbanism, Mayor |
| 1.4 | Concrete activities related to the measure are being implemented | Yes | An order was issued to the Department of Urbanism to initiate the procedure within the Detailed Urban Plan (DUP), while meetings were held with the Ministry of Urbanism regarding the inclusion of the measure in the General Urban Plan (GUP). | Public statements by the Mayor at several public meetings |
| II. Transparency and accountability of the municipality/institution | ||||
| 2.1 | The municipality (i.e. the responsible institution) regularly shares information about the measure on its website and social media | No | Insufficient information regarding the measure has been published and shared through the Municipality’s website, administration, or the Mayor’s communication channels. Social media platforms contain only a limited number of posts referring specifically to the measure. The reasons for the lack of available information remain unclear. | Social media and website of the municipality |
| 2.2 | The municipality (i.e. the competent institution) responds to requests for public information submitted about the specific measure | Yes | The organization “Woman” submitted several requests for access to public information. Responses to all requests were received. The requests were submitted on June 5th 2026, and the Municipality responded within 10 to 12 days. All submitted inquiries were addressed. | Requests for public information submitted by the organization |
| 2.3 | The municipality (i.e. the responsible institution) shares information about the measure at the request of stakeholders through meetings, interviews, gatherings, etc. | Yes | The organization held several meetings with the Mayor and his team. Meetings were also held with the Ministry of Urbanism, as the implementation of the measure is planned in cooperation with the Ministry. | Meetings with the mayor and representatives of the municipality, ministry of urbanism |
| III. Citizen participation in decision-making | ||||
| 3.1 | Citizens are involved in decisions related to the implementation of the measure | Yes | During the Business Forum held on April 30th 2026, as well as through TV appearances and a workshop organized at the organization’s request with the Roma community, the Mayor provided information on the progress of the urbanization process. | Meetings, Announcement for the business forum: Business forum in Delcevo: TOGETHER TO LEND A HAND TO DEVELOPMENT - Municipality of Delcevo |
| 3.2 | Citizens have initiated participation in decisions related to the monitored measure | Yes | Citizens participated in the Business Forum, they were proactive, and commented on the measure. The Mayor was the only institutional representative present, and citizens were satisfied with the municipal administration. Through these business forums, construction companies are being prepared for future engagement. | Information from the Business Forum |
| Citizens were involved in the implementation of the specific measure through: | ||||
| 3.3.1 | Public assemblies, debates and forums | Yes | A business forum was organized on April 30th 2026 to discuss the measure and prepare construction companies for future engagement. Citizen satisfaction with the work of the municipal administration was also discussed. The forum was attended by 30 participants, including the Mayor, representatives of the municipal administration, representatives of construction companies, and citizens. | Information from the Business Forum |
| 3.3.2 | Possibility of electronic participation via mobile apps, website, online forms, etc. | No | No such options are available. The website does not provide mechanisms such as e-questions, “Ask the Mayor,” or similar forms of electronic communication. | Analysis of the municipality's website |
| 3.3.3 | Municipality open days | No | There are no municipal open days, and no information regarding such activities is available on the Municipality’s website. | Information from the project team |