Monitoring matrix
| No. | Monitoring criterion | Status | Description & comments | Source |
|---|---|---|---|---|
| I. Implementation of the monitored measure | ||||
| 1.1 | Budget funds allocated in the municipality's 2026 budget for implementing the measure | Yes | The 2026 Budget of the Municipality of Prilep allocates MKD 4,250,000 for the measure “Cleaning and Removal of Illegal Waste Dumps,” which focuses on cleaning up illegal dumpsites at critical locations in the city and surrounding areas. The funding is to be covered entirely by the municipal budget, using the Municipality’s own revenue sources. | Work Programmes of the Public Utility Company Komunalec – Prilep: https://komunalecprilep.com.mk/programi-za-rabota/ |
| 1.2 | Public procurements planned and/or carried out in relation to the measure | No | The Public Utility Company Komunalec’s public procurement plan does not include any procurements related to this measure. Instead, the measure is budgeted as an operational expense of Komunalec for mapping and cleaning illegal dumpsites, rather than being implemented through a public procurement procedure. | Public Procurement Plan of the Public Utility Company Komunalec – Prilep: https://komunalecprilep.com.mk/planirani-nabavki/ |
| 1.3 | The necessary preconditions for carrying out activities related to the measure are in place (e.g. permits, preparatory activities, staff, etc.) | Yes | The Annual Plan of the Public Utility Company Komunalec – Prilep has been adopted. As the Municipality does not carry out this activity directly, operational cleaning depends on the timely allocation of funds under the company’s budget programme. Approval of waste disposal sites is also required to ensure that construction debris and municipal waste are disposed of lawfully, in compliance with the company’s regulations and the Law on Waste Management, in coordination with the municipal environmental inspectorate. | Public Cleanliness Programme for 2026: https://komunalecprilep.com.mk/wp-content/uploads/2026/02/programa-cistota-2026.pdf |
| 1.4 | Concrete activities related to the measure are being implemented | Yes | Twelve specific activities have been carried out; however, no precise information is available on the volume (in m³) of construction debris, solid waste and bulky waste collected and transported. Continuous on-site monitoring, as previously announced, has not yet been established at the cleaned-up locations. This is due to the limited capacity of the municipal inspection services, particularly staff shortages within the Municipal Inspection Department, which prevent them from providing 24-hour on-site supervision and mitigating the risk of illegal dumping recurring. | https://www.facebook.com/share/p/193xVz1Sre/ ; https://www.facebook.com/share/p/1ckeUYWAMS/ ; https://www.facebook.com/share/p/19ka83MRQg/ ; https://www.facebook.com/share/p/1Htw6TogSB/ ; https://www.facebook.com/share/p/1GMJcUDwRq/ ; https://www.facebook.com/share/p/1EeveNGR1q/ ; https://www.facebook.com/share/p/1HVqrx61fu/ ; https://www.facebook.com/share/p/1DRWb12jEm/ ; https://www.facebook.com/share/p/1GPeCPY47w/ ; https://www.facebook.com/share/p/1ErHiwZV4F/ ; https://www.facebook.com/share/p/1Ha7KwDACg/ ; https://www.facebook.com/share/p/19aAGixQsE/ ; |
| II. Transparency and accountability of the municipality/institution | ||||
| 2.1 | The municipality (i.e. the responsible institution) regularly shares information about the measure on its website and social media | Yes | The Municipality of Prilep and the Public Utility Company “Komunalec” primarily communicate information about illegal dumpsite clean-ups through social media and PR posts featuring “before and after” photos, rather than through their official websites. Key transparency data are missing, including the exact volume of waste collected, the cost of each clean-up operation from the municipal budget, and fines imposed on offenders. These figures are reported quarterly or annually, limiting citizens’ ability to monitor the immediate impact and use of public funds. | https://www.facebook.com/share/p/193xVz1Sre/ ; https://www.facebook.com/share/p/1ckeUYWAMS/ ; https://www.facebook.com/share/p/19ka83MRQg/ ; https://www.facebook.com/share/p/1Htw6TogSB/ ; https://www.facebook.com/share/p/1GMJcUDwRq/ ; https://www.facebook.com/share/p/1EeveNGR1q/ ; https://www.facebook.com/share/p/1HVqrx61fu/ ; https://www.facebook.com/share/p/1DRWb12jEm/ ; https://www.facebook.com/share/p/1GPeCPY47w/ ; https://www.facebook.com/share/p/1ErHiwZV4F/ ; https://www.facebook.com/share/p/1Ha7KwDACg/ ; https://www.facebook.com/share/p/19aAGixQsE/ ; |
| 2.2 | The municipality (i.e. the competent institution) responds to requests for public information submitted about the specific measure | No | A request for access to public information regarding the specific measure was submitted on 3 September. As of 30 September, the date of reporting, no response to the request had been received. | Request for Access to Public Information |
| 2.3 | The municipality (i.e. the responsible institution) shares information about the measure at the request of stakeholders through meetings, interviews, gatherings, etc. | No | No information has been provided in response to requests from stakeholders through meetings, interviews, consultations, or similar channels. There is a lack of organised open debates or public forums involving civil society organisations and environmental activists directly. The municipal administration more frequently relies on one-way communication, disseminating information through press releases and the media, rather than organising joint forums where citizens could contribute to the development | / |
| III. Citizen participation in decision-making | ||||
| 3.1 | Citizens are involved in decisions related to the implementation of the measure | No | During this quarter, citizens submitted a civic initiative calling for the clean-up of two sites at risk of becoming illegal dumpsites. Citizens also raise concerns on social media, having developed a practice of continuous digital monitoring. They create photo and video stories documenting “before and after” conditions, publicly tag the responsible inspectorates and local officials, and demand public responses. This form of civic vigilance places significant pressure on institutions, as the public directly monitors whether action is taken in response to reported issues | Discussion with the presidents of the local community councils. |
| 3.2 | Citizens have initiated participation in decisions related to the monitored measure | Yes | During this quarter, citizens submitted a civic initiative calling for the clean-up of two sites at risk of becoming illegal dumpsites. Citizens also actively raise concerns on social media, having developed a practice of continuous digital monitoring. They create photo and video stories documenting “before and after” conditions, publicly tag the responsible inspectorates and local officials, and demand public responses. This form of civic vigilance places significant pressure on institutions, as the public directly monitors whether action is taken in response to reported issues. | https://www.facebook.com/share/p/1VGFjTi7k4/ ; https://www.facebook.com/komunalecprilep/posts/pfbid07KhXU2vRoMUEmiwohLUVZg1pYcEYKMDxP4htiWw8t8vSvi9LPiPzSFLiRFHqcXU8l?rdid=auRXhbWKF68DXjb9# |
| Citizens were involved in the implementation of the specific measure through: | ||||
| 3.3.1 | Public assemblies, debates and forums | Yes | LAG Agro Lider initiated and held a public gathering in the form of a field meeting on 26 July 2026, focusing on the monitored measure. The meeting provided an opportunity to discuss current challenges related to the measure with residents of the Municipality of Prilep. It brought together 20 citizens of different ethnic backgrounds and age groups. | https://radiopela.mk/73431/ |
| 3.3.2 | Possibility of electronic participation via mobile apps, website, online forms, etc. | Yes | The Municipality of Prilep’s website has a “Report a Problem – Report a Dump” section. So far, there is no information on whether any citizens have reported a dump through this mechanism or how many have done so. | |
| 3.3.3 | Municipality open days | Yes | At the Municipality of Prilep, every Thursday is an open day for meetings with citizens. However, there is no dedicated open day specifically for the measure aimed at preventing illegal dumpsites. Since July 2026, the public utility company Komunalec has also invited citizens to visit its premises on any working day. | |