Monitoring matrix
| No. | Monitoring criterion | Status | Description & comments | Source |
|---|---|---|---|---|
| I. Implementation of the monitored measure | ||||
| 1.1 | Budget funds allocated in the municipality's 2026 budget for implementing the measure | No | The Municipality stated that there is no separate program or budget item for street cleaning. Interventions are carried out on a need-based basis, depending on the situation on the ground. By the end of the reporting period, no documents were provided indicating the planned amount, budget code, funding source, or budget rebalance related to this measure. | Email response from the Municipality of Tearce, dated 03.06.2026, regarding the email of 29 May entitled “Request for Additional Information Related to the Monitoring of Municipal Measures in the Municipality of Tearce”, sent by Vlora Akiki. Notes from the meeting with representatives of the Municipality of Tearce. Facebook-Informative meeting with the Mayor of the Municipality of Tearce |
| 1.2 | Public procurements planned and/or carried out in relation to the measure | No | By the end of the reporting period, no public procurements for street and public area cleaning were identified. No information is available on whether the interventions are carried out by the municipal administration, a public enterprise, private companies, firefighters, or through other arrangements. | E-mail response from the Municipality of Tearce, dated 03.06.2026, to the email of 29 May entitled “Request for Additional Information Related to the Monitoring of Municipal Measures in the Municipality of Tearce”, sent by Vlora Akiki. Minutes from the meeting with representatives of the Municipality of Tearce. Facebook-Informative meeting with the Mayor of the Municipality of Tearce No publicly available information has been identified either on the official website or on the official Facebook pages. |
| 1.3 | The necessary preconditions for carrying out activities related to the measure are in place (e.g. permits, preparatory activities, staff, etc.) | No | There is no identified work plan, implementation schedule, dedicated budget item, responsible team, or documented procedure for the systematic street-cleanings. The Municipality stated that interventions are carried out on a need-based basis. The specific roles of the public water supply, firefighting vehicles, and other municipal resources in implementing this measure remain unclear. | Email from the Municipality of Tearce, dated 03.06.2026, in response to the email of 29 May entitled “Request for Additional Information Related to the Monitoring of Municipal Measures in the Municipality of Tearce”, sent by Vlora Akiki. Notes from the meeting with representatives of the Municipality of Tearce. Facebook-Informative meeting with the Mayor of the Municipality of Tearce |
| 1.4 | Concrete activities related to the measure are being implemented | Yes | Interventions for cleaning sidewalks, streets, channels, and public areas have been published. The Municipality announced the start of activities for sidewalk cleaning and the removal of waste from blocked channels. The activities appear to be ad hoc, with limited information available on specific locations, costs, responsible teams, and measurable results. | Email from the Municipality of Tearce, dated 03.06.2026, in response to the email of 29 May entitled “Request for Additional Information Related to the Monitoring of Municipal Measures in the Municipality of Tearce”, sent by Vlora Akiki. |
| II. Transparency and accountability of the municipality/institution | ||||
| 2.1 | The municipality (i.e. the responsible institution) regularly shares information about the measure on its website and social media | No | Information sharing remains limited. The mayor has published updates on sidewalk, channel, and other field interventions, but these appear only on personal or informal channels rather than the municipality's official website. They lack regular detail on the plan, budget, exact locations, dates, responsible teams, equipment used, or outcomes. Public information exists, but it falls short of what full monitoring requires. | |
| 2.2 | The municipality (i.e. the competent institution) responds to requests for public information submitted about the specific measure | No | During the reporting period, no formal request for access to public information was submitted regarding this measure. The municipality did provide an informative response by email, but this does not constitute a response under the Law on Free Access to Public Information, since no formal request was filed. | |
| 2.3 | The municipality (i.e. the responsible institution) shares information about the measure at the request of stakeholders through meetings, interviews, gatherings, etc. | Yes | During the reporting period, a consultative meeting was held with the Mayor of Tearce and municipal representatives to present the project and discuss the monitored measures, including street cleaning. The Municipality stated that there is no dedicated street cleaning program and that activities are carried out on a need-based basis. The project team requested additional clarifications via email, and the Municipality responded on June 3rd 2026, confirming that continuous maintenance is being carried out. However, detailed information on planning, budget allocation, and responsible operators was not provided. | Information from the project team Notes/minutes from the consultative/informative meeting with the Mayor and representatives of the Municipality of Tearce; Email/information request submitted by the project team to the Municipality of Tearce following the meeting; Email response from the Municipality of Tearce, dated 03 June 2026; Evidence of electronic communication between the organization and the Municipality of Tearce. |
| III. Citizen participation in decision-making | ||||
| 3.1 | Citizens are involved in decisions related to the implementation of the measure | No | By the end of the reporting period, no formal consultations, budget debates, or meetings organized by the Municipality with citizens specifically addressing the cleaning of streets and public spaces were identified. No evidence was found indicating whether citizens influenced the setting of priorities or the intervention plan. | |
| 3.2 | Citizens have initiated participation in decisions related to the monitored measure | Yes | According to information from the Renesansa Association, in Slatino, one person is responsible for the cleanings and is paid by the residents, while the local community is in discussions with the Municipality to secure gloves and other necessary tools. A similar arrangement exists in Dobroste. Documented requests or formal agreements have not yet been provided. | Information from the project team – Review of the Municipality’s official website and the official Facebook pages of the Municipality and the Mayor. Quarterly report containing information on stakeholder meetings. |
| Citizens were involved in the implementation of the specific measure through: | ||||
| 3.3.1 | Public assemblies, debates and forums | No | During the April–June 2026 period, no forums, debates, or public gatherings organized by or in cooperation with the Municipality were identified for the purpose of informing and involving citizens in relation to the cleaning of streets and public spaces. | Official website of the Municipality of Tearce Information from stakeholders collected by the project team (meetings with stakeholders, including representatives of “Renesansa”, CED, and residents of the villages of Prshevce and Dobrosht). |
| 3.3.2 | Possibility of electronic participation via mobile apps, website, online forms, etc. | No | No online forms, applications, platforms, or other electronic mechanisms for reporting street cleanliness issues, blocked channels, or issues regarding public spaces were identified. The Municipality publishes appeals through social media but does not provide a clear electronic mechanism for reporting, tracking, and monitoring cases. | Official website of the Municipality of Tearce |
| 3.3.3 | Municipality open days | No | By the end of the reporting period, no municipal open days were identified where the cleaning of streets, sidewalks, or public spaces was specifically discussed. This indicator will continue to be monitored in the following period. | Official website of the Municipality of Tearce |