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I. Status of the monitored item
Monitoring criteria Status Brief description and comments Source of information 1 Implementation 1.1 A decision has been reached to start the implementation of the monitored item Nо There is no official decision as of yet, however the municipality is making efforts to digitize the services to the best of its ability. Secretary of the Municipality 1.2 A procurement process is being/has been carried out related to the monitored item Nо There is no procurement process Municipal administrator 1.3 Informative meetings and gatherings with stakeholders have been held Yes In December, two meetings with the stakeholders were held, one with the institutions under the jurisdiction of the local self-government and one with citizens, associations and sports clubs. Local mobilizer participation in the meetings 1.4 An implementation plan has been prepared for implementation of the monitored item Nо There is no plan prepared for implementation. However, starting January 2023, PUC Standard introduces the opportunity to pay bills via credit card. PUC Facebook post https://www.facebook.com/MunicipalityofDebar 1.5 Necessary prerequisites to start with the implementation have been provided (e.g. permits, preparatory activities, staff, etc.) Yes An IT person is tasked with the digitalization of services in the municipality Secretary of the Municipality 1.6 The municipality is implementing specific activities from the implementation plan Yes Although there is no supported documentation, activities have been implemented, an administrator has been appointed to handle diaspora matters, mainly cooperating through the e-services portal. Cooperation with MISA is established for technical support. Municipal administrator 1.7 Initial results from implementation of the monitored item are visible Yes E-services are being promoted on the municipal website as well as through the municipality's social media channels. the municipality's website https://dibra.gov.mk/newmk/ the municipality's Facebook page https://mk-mk.facebook.com/MunicipalityofDebar/ 2 Stagnation 2.1 Lack of funds in the municipal budget Yes The municipality's budget is very modest, a budget in a time of crisis, no funds are provided for the necessary digitization and innovation. Budget of the municipality of Debar https://dibra.gov.mk/newmk/buxheti/ 2.2 Lack of one/some of the basic prerequisites Nо All prerequisites are met apart from those regarding financial resources. Municipal administrator 2.3 The implementation of the monitored item is no longer a priority Nо The issue remains a high priority in the municipality, but there are even higher priorities, and the activities are progressing slower than expected, but the municipality continues to work on this field and has daily increases in the number of e-services Municipal administrator 2.4 Halted due to an inspection, investigation, etc. Nо Not canceled Municipal administrator 2.5 The reasons for the stagnation of the implementation of the activity are unknown Nо The municipality believes there is no stagnation, they expect the project to be realized on a central level by MLSG or ZELS, including the municipality of Debar Municipal administrator -
II. Transparency and accountability of the municipality related to the monitored item
Monitoring criteria Status Brief description and comments Source of information 1 Information about the status of the monitored item is available on the municipality's website and social network Nо No information was found on the website of the municipality of Debar, other than an increased promotion of electronic services. the website of the municipality of Debar (https://dibra.gov.mk/newmk/) 2 Information about the status of the project is obtained through a Request for Access to Public InformationInformation about the status of the monitored item is obtained through a Request for Access to Public Information Yes Based on previous experiences with these types of requests, the municipality will respond within 8 days to requests on public information. Previous experience of the civil organization implementing the project. 3 Information about the status of the monitored item is shared with stakeholders by municipal officials (via e.g. interviews, focus group discussions, meeting requests etc.) Yes The municipality is open, companies, associations, foundations and embassies are interested, as well as young IT engineers. As part of the USAID project, the digitization of the municipality's financial sources is emphasized as part this initiative Municipal administrator 4 There is practice of informal information sharing by the municipality with affected citizens (e.g. via informal discussions etc.) Yes Information is also shared via informal conversations, public gatherings, meetings with the mayor, etc. Citizens -
III. Citizen participation in decision-making related to the monitored item
Monitoring criteria Status Brief description and comments Source of information 1 The municipality has involved the citizens in decision-making related to the monitored item Yes On the municipality’s Facebook profile, you can propose your own ideas, there is a link that will lead you to the municipal budget proposal but does not directly corelate with this issue. The municipality's website (https://dibra.gov.mk/newmk/) the municipality's Facebook fan page (https://m.facebook.com/MunicipalityofDebar/posts/2536211373351526/?locale=hi_IN) http://dibra.gov.mk/newmk/buxheti/ https://dibra.gov.mk/2022/12/05/njoft 2 Citizens have filed an initiative for participation in decision-making related to the monitored item Nо No initiative was submitted in December. Municipal administrator 3 Citizens participate in the implementation of the monitored item with their input and resources Nо There is still no information on this kind of citizen participation Municipal administrator 4 Mechanisms utilized by the municipality to ensure citizen participation, specifically as related to the monitored item: 4.1 Public gatherings, debates and forums Yes In December, two meetings with were held for the presentation of the budget proposal for 2023, one with the institutions under the jurisdiction of the local self-government and one with citizens, associations and sports clubs. Participation in gatherings 4.2 Possibility for e-participation via mobile apps, website(s), electronic templates, etc. Yes It is only possible to participate through the website of the municipality. Website of the Municipality of Debar (https://dibra.gov.mk/newmk/) 4.3 Open days of the municipality Yes The municipality holds a meeting with citizens every Tuesday. Website of the Municipality of Debar (https://dibra.gov.mk/newmk/), interview with municipal administrator, citizens 4.4 Citizen initiatives Nо There were no civil initiatives in December Municipal administrator
Debar ON, electronic citizen participation
This initiative will monitor the electoral promise for “Increased citizen participation in service delivery, as well as increased transparency, responsibility and accountability of the municipality and municipal enterprises by using digital technology”. Community mobilization activities will include: design and promotion of a telephone application that enables municipal residents and affected local communities to participate; sharing the results with local officials and utility enterprises and advocating for improved digitalization of communal services.
The subject matter of the local monitoring is the use of digital technology in the municipality in order to enhance its transparency and efficiency.
Implementer
Association Centre for Sustainable Community Development Debar
Location
Debar
Budget
300000 denars
Status
Active